VAT registration in Poland for your online store
VAT registration in Poland, returns filed in Poland and reconciliation with your accounts in Spain. Fiscal representative, EORI and EPR when needed.
In short
To sell from stock in Poland you need a VAT number in Poland and you must file your returns there. The service includes registration and tax compliance in Poland: periodic returns, EC sales lists, Intrastat and whatever its authority requires.
Standard VAT rate in Poland: 23% (reduced: 8% and 5%). Poland is common for anyone selling on Amazon with stock in Central Europe. Its return is not a summary: it is the full invoice register in electronic format.
When you need a VAT number in Poland
If you are in any of these situations, you need to register before the first sale:
- You hold goods in Poland: your own warehouse, a logistics provider or Amazon FBA, and sell from there to customers in that country.
- You buy in Poland and resell within the country, without the goods leaving.
- You import from outside the EU with customs clearance in Poland in your own name.
- You prefer not to use OSS for distance sales and to file in each country (unusual, but possible).
- You sell to businesses in that country with local delivery from your stock there.
VAT in Poland at a glance
| 🇵🇱 Poland | |
|---|---|
| Standard VAT rate | 23 % |
| Reduced rates | 8% and 5% |
| Where you register | With the VAT-R registration form at the Warsaw tax office that handles foreign businesses. |
| What number you get | Polish NIP and VAT number (PL) |
| What you file | JPK_V7 file, which combines the VAT return and the invoice register, monthly or quarterly, in structured electronic format. |
| Transactions with other countries | EC sales list (VAT-UE) and Intrastat above the thresholds. |
| Fiscal representative | Mandatory for non-EU businesses, except countries with an agreement (UK and Norway); included in the service. |
| Packaging and EPR | BDO register of products, packaging and waste. Ask us about your case. |
Data as of September 2026. Rates and deadlines are confirmed for your case before anything is filed.
What's included
VAT registration in Poland
With the VAT-R registration form at the Warsaw tax office that handles foreign businesses. File preparation, submission and follow-up until you have the number.
Returns on time
JPK_V7 file, which combines the VAT return and the invoice register, monthly or quarterly, in structured electronic format. Filed on time, with the amount notified before each payment.
Transfers from Spain
Goods leaving Spain are declared here (Form 349 and ROI) and there as an intra-EU acquisition. Both sides, reconciled.
Fiscal representative and EORI
Mandatory for non-EU businesses, except countries with an agreement (UK and Norway); included in the service. If you import, also the EORI and Intrastat.
Packaging and EPR
BDO register of products, packaging and waste. Ask us about your case. More about EPR.
Tax demands and regularisations
If letters arrive from the authority in Poland, they are handled in its language. If you have been selling for a while without registering, the late returns are filed.
How we start
You write to us or book a call
What you sell, how your stock gets in Poland and which channels you sell through there.
Registration
VAT registration in Poland and, where applicable, fiscal representative, EORI and EPR registrations.
Compliance
Every return on time, reconciled with your accounts in Spain, and a heads-up on whatever is needed.
Other countries with VAT registration
How VAT registration in another country works · OSS and IOSS
Frequently asked questions
What is the JPK_V7?
The Polish VAT return: an electronic file that includes the settlement and the detail of invoices issued and received. It is filed every month or every quarter.
When do I need Polish VAT?
When your goods are in Poland, for example in an Amazon warehouse, and you sell from there. That sale is declared in Poland, not through OSS.
Can I declare sales from my stock in Poland through OSS?
Not if the customer is in that same country: it is a domestic sale and is declared there with the local VAT number.
I've been selling in Poland for a while without a VAT number. What do I do?
Regularise it as soon as possible: the registration, the late returns and the replies to tax demands are filed. The longer you wait, the higher the surcharges; and marketplaces end up pulling your stock.
Do you also keep the accounts in Spain?
Yes. Your store's accounting and taxes in Spain and the tax compliance in Poland go through the same point of contact, so what is declared in both countries reconciles.
Tell us about your store
Book a 15-minute call or write to us. We'll tell you what you need: VAT registration in whichever country, OSS and IOSS, EPR, US sales tax or your store's accounting. No obligation.